Strategic Sourcing Specialist - Virtual in Boston, MA at JLL

Date Posted: 7/8/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Boston, MA
  • Job Type:
    Management
  • Experience:
    Not Specified
  • Date Posted:
    7/8/2018

Job Description

Virtual Position


Job Description

This role is unique to JLL in that the MSA is a Service Agreement which is based on sourcing of Services on the front end and management of supplier and service delivery by a JLL operations team.  There are no JLL field representatives, all work is remote.

Knowledge of Federal Procurement Policy and/or Federal Acquisition Regulations (FAR) is critical to the successful candidate.

Knowledge of HVAC services Sourcing is a must.



Responsibilities

  • Executing commodity sourcing pricing RFP’s for local, regional and national initiatives - up to 30,000 sites
  • Manage supplier relationships as related to administration and operational issues
  • Ensure contracting and procurement standards are maintained throughout the portfolio
  • Support the category management plans reflective of the category, risk profile and service standards applicable to each service category
  • Support Sourcing Manager with communication, coordination and implementation of local and regional sourcing initiatives and contract negotiations to suppliers and operations team
  • Assess and support building sourcing initiatives that provide detailed service commodity strategies that identify objectives, leveraged spend initiative; establish milestone timelines
  • Support the Sourcing and Account Manager in achieving all Account KPIs, goals and objectives
  • Develop and manage an Audit Program respective to Sourcing Documentation and executed Client Work Orders vs. implemented services
  • Identify and communicate opportunities to streamline Sourcing processes and workload

Internal JLL relationships

  • Participate with JLL Client Operations and Sourcing teams to drive immediate and sustained benefits to the client
  • Provide management, detailed instructions and continuous follow-up to support the Operations of the Account
  • Establish favorable relationships with JLL Corporate Legal and Risk Management
  • Work in cooperation with JLL Finance and the Operations team to ensure that financial transactions are processed in an orderly and timely fashion

Client and Supplier relationships

  • Develop and maintain a strong understanding of the MSA, Client’s business, Client Procurement Policy and FAR
  • In collaboration with the Operations team, manage transition plans for new suppliers
  • Be extremely proactive and responsive. Manage internal and external customer expectations
  • Conduct local and regional performance review meetings when requested. Manage supplier scorecards, contract compliance and service obligations
  • Establish work priorities, assign deliverables and resolve issues to Client’s and Account team’s satisfaction.

Data management

  • Responsible for data integrity of sourcing access database - oversee maintenance and enhancement of central sourcing database
  • Manage large volumes of data and data analysis

Compliance and Contracts

  • Ensure all contractual terms and conditions comply with MSA and any proposed changes are formally reviewed Account Manager and approved by legal/risk management
  • Coordinate with the Sourcing Manager, Account Manager, Legal and Risk Management groups to maintain consistency in form, nature, scope, and execution of contracts within guidelines and appropriate business practices
  • Administer and maintain contract files to ensure compliance with Jones Lang LaSalle and client sourcing requirements (and where applicable, the administration of supplier files, certificates of insurance, amendments, letters and other contractual documents).
  • Provide back up support to daily contract management (trackers, creation and execution)

Qualifications

  • College degree and/or 3+ years of related experience
  • Excellent Inter-personal skills, organization skills, strong analytical ability
  • Proven ability to work successfully in a decentralized environment
  • Knowledge of Federal Procurement Policy or Federal Acquisition Regulations (FAR)
  • Excellent communication skills – oral and written.
  • Demonstrated ability to manage change
  • Proven ability to deliver results in challenging environments
  • Excellent PC skills, proficient in MS applications
  • Demonstrated skills in Access and data management

#LI



JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at
https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.  

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