Sr Occupancy Planner in Kenilworth, NJ at JLL

Date Posted: 6/14/2018

Job Snapshot

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Job Description


Review every assigned request for space and every scheduled move for appropriateness

Perform assigned space project studies and investigations at respective site(s)

Identify and develop alternative space solutions to meet requested needs

Present to requester and obtain concurrence

Issue formal requests for facility/furniture modifications

Collaborate with project engineer to develop budget cost estimates, and to obtain funding approval

Monitor modification projects and report status to requester

Accept completed projects to satisfaction of requirements of scope, schedule and cost

Ensure that changes are properly documented and the facilities management system updated

Translate departmental headcount information into specific occupancy plan

Plan move sequences required to deliver requested results

Schedule moves into prepared spaces

Oversee execution of move sequences by move management team

Translate departmental headcount forecasts into reservations of specific spaces

Periodically review and update space reserved for forecasted growth

Maintain accuracy of database of space inventory (type and size)

Maintain accuracy of database of space utilization (occupants and support)

Conduct periodic physical audits of space and occupancy

Review and approve data updates suggested by field audits

Understand and be able to back up all aspects of the move management process when necessary

Manage the supply, capacity and demand in space portfolio for an assigned region.

Develop stacking diagrams by geographic location, by building and by floor

Analyze, monitor and report actual and projected capacity and occupancy

Identify areas of compression and opportunities for better utilization of real estate

Educate occupants on, and enforce application of, space policies/standards and procedures

Promote/implement the workplace mobility programs

Supervise assigned staff in successful completion of space and move planning activities.

Coordinate and prioritize activities competing for limited resources.

Manage performance management process for direct reports.

Evaluate staff skill sets, and develop and implement individual development plans for direct reports


Possess a BA/BS degree in Interior Design, Architecture, Real Estate, Construction Management or Engineering, and five to seven years of relevant and successful experience in space planning, project management or move management in a corporate environment. An advanced degree and supervisory experience is a plus.

Possess broad knowledge of space planning and interior design principles, and working knowledge of facility & furniture systems, architectural methods and codes, and industry standards and procedures.  Excellent computer skills, including fluency in all MS Office suite applications, and the ability to quickly learn and effectively utilize various facility management (CAFM) software tools.

Demonstrate strong innovation, collaboration, organization, communications, influencing and analytical skills.

Easily manage multiple assignments simultaneously, and exhibit a strong customer service orientation

JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at  

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