Administrative Assistant in Boston, MA at JLL

Date Posted: 6/11/2018

Job Snapshot

Job Description

Our New England Capital Markets Group is seeking a Project Coordinator to support our team in a fast-paced, team-oriented environment in the Boston office location.

Project Coordinator

Responsibilities Include

  • Partner with team to help achieve team’s production and operational goals
  • Search, add, edit Investor information, and run reports within JLL’s CRM Systems
  • Clean up and maintenance of multiple databases, for the purpose of direct marketing and client relationship development
  • Input incoming Confidentiality Agreements for properties into JLL Systems and manage electronic archives
  • Provide support to team in technology applications, i.e., CRM, Salesforce, Apto, RCM, Eloqua, PeopleSoft, Outlook, Word, and other company supported programs
  • Provide support with production of property marketing materials (i.e., writing, research, mapping and demographic analysis).
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars
  • Assist in coordinating new employee set-up, updating bios/resumes for pitches, events, PeopleFinder, etc., and ordering business cards
  • Print and bind various booklets for properties and meetings - valuations, Offering Memorandums, tour books
  • Schedule, set up and clean up meetings, lunches, and corporate events 
  • Coordinate, prepare and distribute marketing materials electronically or via mass hard copy mailings
  • Prepare and process expense reports on a regular and timely basis. 
  • General day-to-day office management (i.e., printing, IT & AV troubleshooting, manage catering/conference room setup, mail distribution)
  • Assist in the maintenance of project files, including budgets – vendor invoice processing, production schedules, copies and completed work samples.


  • Bachelor’s Degree or commensurate experience preferred
  • Workplace experience, minimum of 2 years in administrative support role required
  • Advanced Microsoft office product knowledge - PowerPoint, Excel, Word, and Outlook
  • Experience with CRM databases preferred (Salesforce, Apto)
  • Ability to juggle multiple priorities and achieve recognizable results in very tight timeframes and often on short notice.


  • Excellent planning and organizational skills
  • Attention to detail
  • Strong written and verbal communication skills
  • Excellent proofreading skills
  • Proven ability to take initiative and follow through with limited guidance and direction
  • Understanding of and commitment to client services
  • Active learner with a positive attitude who can consistently and creatively enable the team to provide first rate client service – team player
  • Ability to learn and master new skills quickly and independently


JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at  

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at