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Office Services Coordinator in Pommerlach at JLL

Date Posted: 12/4/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Pommerlach
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    12/4/2018

Job Description

We are looking for an Office Services Coordinator for our Integrated Facility Management business line.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Office Services Coordinator will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.

What this job involves

•       Manage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services

•       Monitor and maintain office equipment and supplies

•       Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates

•       Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained

•       Manage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customers  and action queries promptly in line with service level agreements

•       Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training

•       Travel/Visitors’ support – interface with locally approved hotels – assist Client global travel & hotel managers in information gathering and communicating up to date information to staff.

•       Assist in the organizing of internal and external Client events

•       Managing the quality of conferencing facilities

•       Manage food and kitchen facilities – provide direction to housekeepers

•       Raise purchase orders

•       Manage Wiki pages and other communication channels for the site(s)

•       Deputise / provide cover for Building Operations Coordinator / Facilities Manager when appropriate

•       Responsible for all other duties and tasks as assigned

Every day is different, and in all these activities, we’d encourage you to show your ingenuity

Sounds like you? To apply you need to have:

  • Knowledge of the Facilities/Office Services Coordinator role
  • Previous experience of working within a in a high profile corporate environmen
  • Problem solving skill
  • Good decision making
  • Excellent written/verbal communications
  • Spreadsheet and word processing
  • Customer focused
  • Good inter-personal skills
  • Assertive
  • Attention to detail

What you can expect from us

•       You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

•       Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

•       Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

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For additional details please see JLL's Global Privacy Statement or our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

JLL Privacy Statement

When you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.

For additional details please see JLL's Global Privacy Statement or our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

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