Occupancy Planning Manager - Team Lead in Philadelphia, PA at JLL

Date Posted: 4/11/2018

Job Snapshot

Job Description

Currently, we are seeking a Manager, Occupancy Planning (Team Lead) to join our team.



Position’s Goal

To provide a global/national perspective on Client’s occupancy planning organization, and serve as a single point of contact for quality control in terms of consistency in planning processes, procedures and protocols, as well as consistency in delivery of the workplace.



Deliverable Role / Responsibilities

From a global/national perspective, manages corporate-wide planning standards, company image control, and special, ad-hoc planning analyses.  Also serves as manager to the entire team of occupancy planners, planning assistants and CAD administrators.  Specifically, the responsibilities include:

  • Provides a single point of contact for all occupancy planning account issues, as well as a platform to escalate geography-specific planning issues;
  • Supervises the development and coordinates the delivery of each region’s quarterly report;
  • Participates in planning meetings hosted by the client’s Planning Director/point of contact;
  • Understand Client Portfolio and Drive High Level Strategies across the Portfolio.
  • Review Metrics and compare across Accounts
  • Manage Staffing Levels to ensure appropriate staffing at all sites.
  • Ensures national and global consistency in delivery of services, by providing training and review of all deliverables;
  • Ensures that Jones Lang LaSalle’s continually evolving “best practices” are incorporated into the work product of the entire team;
  • Provides a mechanism to engage “swat” teams where necessary to respond to unexpected needs.


Management Role / Responsibilities

In addition to providing the information listed above, the management responsibilities of this role include:

  • Provides the Jones Lang LaSalle client relationship manager (CRM) and Portfolio Plan Lead with Strategic Occupancy Planning account-related information (e.g. progress and status reports, vendor contracts and invoices(as necessary) and employee updates);
  • Assist in creating the Mobility Program and ensuring that the team is trained in all aspects of mobility including Dark Space Studies, Work style Surveys, iPlan Tool, Programming Matrix and Space Recommendations.
  • Manages support vendors (architects, engineers, furniture, etc.) that may be required from time-to-time in order to deliver the services outlined;
  • Facilitates necessary communication between planning staff, and other Jones Lang LaSalle team members as well as account real estate staff; and
  • Manages all planning staff, and conducts performance evaluations of occupancy planners, planning assistants and CAD administrators.


Activities / Deliverables

  • Assists in Issuing the Quarterly Report: The quarterly report includes:  headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans;  Present to Senior CRE
  • Monthly Planning/Project Presentations to Client
  • Assist with Monthly Account Specific Occupancy Planning Meetings
  • Special, ad-hoc assignment reports;
  • Training manuals, report format guidelines, and other job-related procedures; and
  • “Best Practices” updates to account occupancy planning team.


Interaction

To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:

  • Account real estate senior management;
  • All planning staff, but especially planners; and
  • Jones Lang LaSalle Occupancy Planning Management team
  • Jones Lang LaSalle management.
  • Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts and Strategic Plans


Education / Yrs of Experience

Four to six years of Finance-related activity in a Corporate Real Estate environment.  Background in Real Estate Project Management, Construction Management Architecture or Engineering desirable.  MBA preferred.

Experience in both office and lab spaces required.

Jones Lang LaSalle is an Equal Opportunity Employer


Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.



JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at
https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.  

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com