Occupancy Planner in Kenilworth, NJ at JLL

Date Posted: 5/18/2018

Job Snapshot

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Job Description


Review every assigned request for space and every scheduled move for appropriateness, and compliance with site and business unit master plans

Perform assigned space project studies and investigations at respective site(s)

Identify alternative space solutions and recommendations to meet requested needs and maximize the utilization of space; present to clients for their consideration and action

Conduct space planning of office and laboratory moves, planning and implementing the relocation of scientific laboratories and support facilities, including lab contents, instrumentation, glassware, chemicals, and lab offices and office contents.

Identify facility/furniture modifications required to implement spatial solutions

Collaborate with project engineers/architects to develop budget estimates, and obtain funding approval

Monitor modification projects and report status to requester

Accept completed projects to satisfaction of requirements of scope, schedule and cost

Ensure that changes are properly documented and the facilities management system updated

Translate departmental headcount requirements into specific occupancy plans

Develop migration plans and sequencing required to deliver requested results

Coordinate and act as intermediary with clients and other team members to schedule moves. Translate departmental headcount forecasts into reservations of specific spaces, and periodically review and update space reserved for growth

Maintain accuracy of database of space inventory (type and size) and utilization (occupants and support). Conduct periodic physical audits of space, occupancy and equipment deployment, and update database. Assess and report on utilization of lab and office space, and recommend optimization opportunities

Manage the supply, capacity and demand in space portfolio for an assigned region.

Develop stacking diagrams by geographic location, by building and by floor

Analyze, monitor and report actual and projected capacity and occupancy

Identify areas of compression and opportunities for better utilization of real estate

Educate occupants on, and enforce application of, space policies/standards and procedures


BA/BS degree in Architecture, Construction Management, Engineering, Interior Design or Real Estate. Relevant and successful experience in space planning, project management or move management is a plus.

Broad knowledge of space planning and interior design principles, and working knowledge of facility & furniture systems, architectural methods and codes and industry standards and procedures.  Excellent computer skills, including fluency in all MS Office suite applications, and the ability to quickly learn and effectively utilize various facility management software tools.

General working knowledge of research laboratory facilities, instrumentation, processes and procedures is a plus.

Demonstrated strong innovation, collaboration, organization, communications, influencing and analytical skills.

Easily manage multiple assignments simultaneously and exhibit a strong customer service orientation

JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com