Occupancy Planner in Los Angeles, CA at JLL

Date Posted: 4/12/2018

Job Snapshot

  • Employee Type:
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

  • Occupancy Planner

    Position’s Goal

    To manage the supply, capacity and demand of a building, campus or region portfolio of space for a specific client at the business unit level.

    Deliverable Role/Responsibilities

    Within the portfolio, can answer:  how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit?  Specifically, the responsibilities include:

    • Provides a single point of contact for geography-related planning questions;
    • Reports the bottoms-up seat count projections by business unit for a rolling, three-year planning horizon and works with Sr. Occupancy Planner(s) to reconcile discrepancies with tops-down projections; (PFF = Population Forecast Form)
    • Tracks and reports projected versus actual seat counts;
    • Provides geographic stacking diagrams by location, by building and by floor;
    • Reports the current supply and capacity, and forecasts inventory changes for a rolling three-year timeframe;
    • Maintains and secures business units’ agreement to geographic stacking plans;
    • Develops preliminary program requirements for each department (by building, if necessary);
    • Develops migration plans and sequencing of group-level moves / relocations;
    • Educates local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed;
    • Forecasts order of magnitude scopes, schedules and budgets for project moves planned to occur based on stacking plans / strategy;
    • Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
    • Develops, maintains and reports space allocation plans, and if applicable, issues space allocation reports.
    • Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment).  Present Audit Data to Senior OP & Leadership.
    • Implement/Sell the Mobility Program, including conducting Dark Space Studies, Work style Surveys, iPlan recommendations.
    • Measure, Monitor and report cost saving and value added contributions
    • Assist in developing site-specific Planning Strategies with Senior Leadership.


    • Assists in Issuing the Quarterly Report: The quarterly report includes:  headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
    • Presents occupancy plan and appropriate updates to Corporate Real Estate
    • Facilitates and/or resolves issues related to planning.


    To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:

    • Group-level leaders to collect seat count forecasts, and resolve seat count forecast discrepancies;
    • Review and resolve geography-specific forecasts, needs, concerns, and issues;
    • Planning assistants and CAD administrators to ensure accuracy of planning database information; and
    • Project Management / Facility Management to review stacking strategies, and to provide workload forecast related to project moves that are planned to occur based on stacking plans / strategy.
    • Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts

    Education / Yrs of Experience

    • Bachelor's Degree in Design, Architecture, Finance, or related field
    • Minimum of 3-5 years experience in a corporate environment
    • Previous experience in space/occupancy planning, or with interior office renovations a plus
    • Experience with MS Office, AutoCAD, and CAFM tools required

JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com