Industrial Property Administrator in East Rutherford, NJ at JLL

Date Posted: 4/30/2018

Job Snapshot

Job Description

At JLL we are always looking for great talent in East Rutherford, NJ .  The description listed below is for a position we will recruit for in the near future, and is not a current need.  If you are a fit for this position, we will contact you as soon as we begin actively recruiting for it.
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SUMMARY
Provides administrative support to the property to include but not limited to accounts payable, accounts receivable, contracted services and lease administration.
 
ESSENTIAL FUNCTIONS

  • Processing and coding of all accounts payable invoices at the property per established schedules.
  • Ensure invoices are paid on time and review all past due invoices to ensure proper payment has been made.  Research and request appropriate back-up from vendor if necessary.
  • Send out rent statements to tenants in sufficient time according to accounting calendar.
  • Collecting rent and ensuring accounts receivable balances are minimized at the property.
  • Providing lease administration services to the property to include but not limited to lease abstraction and lease file maintenance.
  • Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via letters.
  • Maintain spreadsheet of COI's on file that detail the insured and the policy expiration.
  • Generating contracts for services at the property per the direction and input of the General Manager.
  • Completing assigned financial reporting tasks in support of client requirements.
  • Assisting the General Manager in preparation of the annual asset plan and budget.
  • Providing quality assurance on contracted vendors as requested by the General Manager.
  • Participating in the property’s Team Emergency Response Plan and procedures.
  • Assisting in Move-In/Move-Out processes and procedures.
  • Answering telephones and greeting visitors.
  • Administering tenant relations programs, including tenant events.
  • Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to General Manager, when appropriate.
  • Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position at a real estate services office.

 
EDUCATION AND EXPERIENCE

  • High school diploma
  • Bachelor’s degree preferred
  •  Minimum of one year of administrative support experience required, including AP/AR experience and familiarity with financial statements. Property management administrative support preferred.

 
KNOWLEDGE, SKILLS, AND ABILITIES

  • Outgoing individuals with proven customer service skills.
  • Candidate must have strong computer skills with the Microsoft Office suite of products and excellent verbal and written communication skills.

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JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at
https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.  

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com