Facility Coordinator in Durham, NC at JLL

Date Posted: 10/12/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Durham, NC
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    10/12/2018

Job Description

Facilities Coordinator

Job Summary

Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.

Job Responsibilities

Administrative Function

Assist Facility Management Team with tactical planning for the team’s goals and objectives

Provide facility specific assistance to the project management team as needed or requested

Manage and maintain small facility management tasks as assigned

Coordinate special events in support of client or JLL

Provide support for meetings and conference room reservations as needed and directed

Assist with the coordination and scheduling of maintenance activities

Communication and Relationship Coordination

Provide general overall facility management services including continuous monitoring of office/facility

Act as an interface with client, visitors and guests

Ensure appropriate follow up with customers

Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Compliance

Properly and effectively administer and maintain all security systems

Assist with budgetary requests, analysis and reporting

Assist with researching, analyzing and reporting budget variances

Knowledge, Skills, & Abilities

Associates degree in facilities management, building, business or other related field

Bachelor’s Degree preferred

2+ years’ experience with Facility or Property Administration

Superior customer service skills and orientation

Ability to maintain professionalism at all times under stressful situations

Ability to plan and manage work under time constraints

Ability to multitask and work without direct supervision

Proficient in MS Office, and possess strong written, verbal and people skills

Strong organizational skills and collaborative style

Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

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