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Facilities Mail Clerk in Nashville, TN at JLL

Date Posted: 1/12/2019

Job Snapshot

Job Description

Mail Organization

  • Sort and collate mail
  • Dispose of junk mail
  • Sort mail, such as returned letters, adjustments, bills, orders and payments
  • Resolve issues with incorrect, returned mail
  • Receive outgoing mail and apply correct postage
  • Arrange for pickup of outgoing mail
  • Stamp mail with postage meters
  • Fold letters, circulars or other documents and insert into envelopes for distribution
  • Record registered mail

  Less than 20%

X  20% - 40%

  40% - 60%

  60% or greater

Mail Distribution

  • Place mail in proper buckets for distribution
  • Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)
  • Weigh mail to determine correct postage
  • Place mail in metal bins and carry to departments for distribution

  Less than 20%

X  20% - 40%

  40% - 60%

  60% or greater

Forklift Operation

  • Operate forklift and electronic pallet jacks as needed
  • Unload mail from trucks

X  Less than 20%

  20% - 40%

  40% - 60%

  60% or greater

Office Assistance

  • Perform hospitality services and minor housekeeping items
  • Provide reception relief as needed
  • Ensure office is adequately stocked with mail supplies
  • Stock copy rooms and printing devices
  • Provide support for small office moves
  • Set up and tear down conference rooms

  Less than 20%

X  20% - 40%

  40% - 60%

  60% or greater

  • Any and all other duties and tasks assigned.

Knowledge, Skills & Abilities




  • Candidate must have a high school diploma or GED equivalent

Years of relevant experience

  • 1-2 years of previous mailroom experience

Skills and knowledge

  • Excellent communication skills in English, both written and oral
  • Excellent computer skills, specifically word processing and database entry and knowledge of fax and scanning machines

Other abilities

  • Ability to learn quickly
  • Ability to sort the mail in a way to help ease and speed of delivery



  • Certified Fork Lift Operator

Physical work requirements and work conditions

  • Must be able to lift a minimum of 50 lbs
  • Ability to spend much of the day on his/her feet
  • Must be able to work quickly with hands and have good hand/eye coordination

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