This site uses cookies. To find out more, see our Cookies Policy

Facilities Coordinator in Makati at JLL

Date Posted: 2/6/2019

Job Snapshot

  • Employee Type:
  • Location:
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Facilities Coordinator - Reliever for IFM Cebu sites

For Wipro IT Cebu

Facilities Coordinator

Corporate Solutions (Integrated Facilities Management) – Region/Country



The Facilities Coordinator will assist the Facilities Manager/Assistant Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.


  • Client/Stakeholder Management
    • Provide superior customer service to meet on-site client’s expectations
  • Procurement & Vendor Management
    • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
    • Assist in the procurement of vendors and services as required
  • Finance Management
    • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
    • Ensure prompt and accurate management of purchase orders in JDE
  • Health & Safety Management
    • Conduct regular audits to ensure safety procedures on site are in place and working
    • Assist in carrying out safety procedures when needed
  • Site Operations Management
    • Assist in the implementation of Industry Best Practice operations
    • Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
    • Seek ways to constantly reduce costs and improve operational standards
    • Maintain premises in neat and good working condition at all times
    • Maintain duplicate office keys in good order
    • Assist with receptionist coverage from time to time
    • Provide FM support for meeting room bookings where required
    • Coordinate with pantry staff to ensure that pantry and vending machine items are always in stock
  • Risk Management
    • Assist in the implementation and management of property risk management program
    • Support the implementation and monitoring of disaster recovering and business continuity plans
    • Follow established escalation procedures and incident reporting procedures
    • Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines,  procedures and strategies
  • Achieve Key Performance Indicators and Service Level Agreement targets


Ideal Experience

  • Prior experience in facilities, property management, hospitality or related field preferred
  • Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
  • Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous

Critical Competencies for Success

  • Firm First Mindset
    • Able to cooperate and work well with others to meet targets
    • Support the team effectively as and when needed
    • Proven ability to commit to flawless execution while complying with firm’s procedures and standards
  • Client Focus & Relationship Management
    • Able to interact with the general client staff & vendors with ease
    • Ability to manage conflict and conflicting priorities
    • Demonstrates ability to work with vendors to deliver efficient services
    • Demonstrates proactive & professional approach to customer service
    • Has a customer-oriented attitude
  • Project Management & Organizational Skills
    • Proven ability to manage multiple and complex operational matters on a daily basis
    • Demonstrates ability to prioritize and manage the completion of projects in an efficient and timely manner

Other Personal Characteristics

  • Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively
  • Ability to effectively deal with stressful situations
  • Able to work independently
  • Self-motivated; confident & energetic
  • Flexible – able to adapt to rapidly changing situations
  • Goal-oriented – able to focus on meeting all performance targets
  • Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
  • Exhibits honesty & trustworthiness


Client staff

Specialized vendor staff

JLL Privacy Statement

When you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.

For additional details please see JLL's Global Privacy Statement or our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.


  1. Admin Jobs
  2. Office Manager Jobs