Facilities Coordinator in Tempe, AZ at JLL

Date Posted: 8/14/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Tempe, AZ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    8/14/2018

Job Description

SUMMARY

Provide general overall support to the facility management team to assist in fulfillment of client facility needs.  Works with the facility management team to handle routine facility operations, including: creating and assigning work orders to multiple technicians, vendors and subcontractors. Communicates work orders to technicians and assists management in resolving problems.  Procurement of property supplies and services, issuing purchase orders, and processing of accounts payable and accounts receivable.


ESSENTIAL FUNCTIONS

ADMINISTRATIVE FUNCTION

•           Assist Facility Management Team with tactical planning for the team’s goals and objectives

•           Provide facility specific assistance to the project management team as needed or requested

•           Manage and maintain small facility management tasks as assigned

•           Coordinate special events in support of client or JLL

•           Provide support for meetings and conference room reservations as needed and directed

•           Assist with the coordination and scheduling of maintenance activities


COMMUNICATION AND RELATIONSHIP COORDINATION

•           Act as an interface with client, visitors and guests

•           Provide excellent customer service for internal and external customers

•           Ensure appropriate follow up with customers

•           Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption


COMPLIANCE

•           Assist with budgetary requests, analysis and reporting

•           Assist with researching, analyzing and reporting budget variances


EDUCATION AND EXPERIENCE

•           Associates degree in facilities management, building, business or other related field

•           Bachelor’s degree, preferred

•           Minimum 2 years of experience with Facility or Property Administration


KNOWLEDGE, SKILLS, AND ABILITIES

•           Superior customer service skills and orientation

•           Ability to maintain professionalism at all times under stressful situations

•           Ability to plan and manage work under time constraints

•           Ability to multitask and work without direct supervision

•           Proficient in MS Office, and possess strong written, verbal and people skills

•           Must be proficient at EXCEL Spreadsheets and have capability of customizing administrative reports

•           Strong organizational skills and collaborative style



JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at
https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.  

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com