Brokerage Assistant in Houston, TX at JLL

Date Posted: 11/5/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Houston, TX
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    11/5/2018

Job Description

Overall General Administrative Responsibilities:

  • Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices.
  • Perform administrative and office support functions and activities for multiple managers to include calendar management, meeting planning on and off-site, travel and expense management, filing and faxing.
  • Type, format and produce documents such as presentations, correspondence, standard reports in accordance with corporate governed standards and guidelines with an attention to detail.
  • Work closely with assigned brokers to leverage the deal process utilizing Dealio to enter all data and documents to create invoices. Prepare commission invoices and tracking transactions on Dealio
  • Participate in regular administrative and business unit meetings as requested to understand and facilitate client goals.
  • Provide support to broker team in various industry specific technology applications such as Dealio, CRM,  CoStar, and PeopleSoft.
  • Maintain and manage contact databases in CRM, Outlook and Excel. Update and maintain company database to track prospects, clients and deal information.
  • Coordinate meetings
  • Prepare and execute expense reports and statement reconciliations on a regular and timely basis.
  • Create and maintain filing system with efficient information retrieval system.
  • Perform various clerical duties including responding to/creating emails, photocopying, answering phones, arranging travel, mailing and faxing documents.
  • Produce documents such as reports, invoices, proposals, agreements, and PowerPoint presentations in a timely and accurate manner.
  • Review lease documents and writing lease summaries and abstracts, reviewing other materials as part of the due diligence process

Marketing/Deal and Business Development Related Responsibilities:

  • Produce tour books, often with a short lead time
  • Based on information provided, create maps, aerials, tour schedules, tour plans, profile sheets, matrixes and research to compile the tour books.
  • Coordinate/manage hard copy and email mailings and blasts using various databases.
  • Work with Marketing with creation of flyers of new listings and update flyers as needed.
  • Assist team with preparing and updating client-specific reports including Work In Progress reports
  • Assist and participate as needed for industry functions or client events.

Requirements:

  • Bachelor’s Degree or commensurate experience preferred
  • Workplace experience: Minimum of 5 years in administrative support role and real estate background is preferred.
  • Advanced Microsoft Office and Adobe Creative Suite knowledge (Excel, Word, PowerPoint, and Outlook, Photoshop, InDesign, Illustrator and Acrobat).
  • Experience with commission calculations preferred.

#LI

JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at
https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.  

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com