Brokerage Assistant in Miami, FL at JLL

Date Posted: 4/11/2018

Job Snapshot

  • Employee Type:
  • Location:
    Miami, FL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Marketing responsibilities:

  • Partner with designer to create marketing materials for client meetings such as market overviews, placemats and presentations
  • Partner with designer to ensure team’s branding, events and social media outlets are active
  • Prepare market surveys, tour books, aerials, location and amenity maps
  • Partner with marketing team to respond to large RFP’s by gathering broker content
  • Manage brokers bio/resumes, team’s client events, case studies, and property marketing
  • Utilize JLL brand guidelines to create and execute materials

Operational responsibilities:

  • Partner with team’s Research analyst to ensure market intel is up-to-date and accurate
  • Partner with Operations Coordinator to ensure team’s proprietary transaction information is accurate
  • Manage process of team’s clients, properties, prospects and reporting are accurate
  • Support the teams in utilizing salesforce software’s with accurate data and relationship management
  • Provide team’s content for all sales meetings

Administrative responsibilities:

  • Provide administrative support to teams of sales brokers including:
    • photocopying, mailing and scanning documents
    • preparing for client meetings by booking conference rooms, ordering food, adding guests to security
    • respond to broker’s IT requests with laptops and iPhones
    • type letter and edit RFP’s, activity reports and proposals
    • arrange broker travel
    • respond to one-off requests
  • Provide back-up support to fellow Brokerage Assistants and fellow Operations team members.

Qualifications and core competencies:

  • Bachelor’s Degree or commensurate experience
  • Minimum 1 year professional experience preferred industry; real estate/marketing/accounting/finance.
  • Advanced knowledge of Microsoft Office experience (Word, Excel, PowerPoint, Adobe)
  • Knowledge of InDesign a plus
  • Professional demeanor; articulate, proven communication skills 
  • Strong organizational skills
  • Self-motivated; results driven self-starter, proven ability to take initiative to exceed goals and expectations
  • Time management; ability to multi-task, effectively manage time and prioritize tasks
  • Team player; must have ability to work with senior Ops member on team
  • High attention to detail and proactive in following-up
  • Ability to work in an un-structured environment; easily adapt to change, can shift gears comfortably, can work effectively to find solutions on their own
  • Demonstrated interest in the commercial real estate industry


JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at  

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at