Associate Project Manager in Irvine, CA at JLL

Date Posted: 5/1/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Irvine, CA
  • Job Type:
    Management
  • Experience:
    Not Specified
  • Date Posted:
    5/1/2018

Job Description

Associate Project Manager

LA Metro


OVERVIEW

The Associate Project Manager (APM) role is designed to support project managers in the execution of construction projects from inception through completion. The APM will support an average of 4-5 project managers and perform multiple duties and will be specifically held to the performance of invoice processing and project closeouts as defined by our goals. Additionally, as a training ground to project execution, the APM may have the opportunity to manage individual limited discipline projects under the supervision of the Project Management Team.


ESSENTIAL FUNCTIONS

  • Support the delivery of your assigned PM’s projects by completing all assigned tasks through project closeout.
  • Project Administration – Support set up of projects in the project management system; maintain project files and complete various project data entry.
  • Invoice Management – Process all project invoices accurately and timely and supports the management of the project budget. Ensure all vendor invoices are processed and paid in accordance to contractual obligations and ensure vendor inquiries are resolved in a timely fashion.
  • Financial Tracking – Understand project cost management/cycle and track project budget and costs to date.
  • Document Management – support PM to ensure all required project documentation is included in the project file through the project lifecycle and is compliant with project record retention policies.
  • Project Closeouts - Coordinate all project closeout activities and deliverables throughout the project process including all final invoices, gathering of final lien waivers from vendors and submit necessary closeout packages as required by the client Capital Management group.
  • Develop scope and schedule for self-managed projects.
  • Conduct and document all weekly meetings for self-managed projects.
  • Coordinate and track all Vendor RFP’s.  Maintain accurate and consistent electronic files and documentation.
  • Interact and negotiate with contractors and subcontractors.  Coordinate activities of sub-contractors and account Business Partners.
  • Prepare/update project status reports, process purchase orders and invoices, update tracking reports and maintain files for due diligence and financials.
  • Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner.
  • Demonstrate proficiency in the use and application of all PDS technology
  • Complete all activities flawlessly, within the quality standards of the client and JLL, with minimal risk, by the governance of our MSA with the client and by the processes defined by the Platform.
  • Embrace change and adopt a "can do" mentality when performing tasks; be solutions oriented.
  • Seek cost saving opportunities outside of project budgets. Adopt a cost savings mentality in your daily activities.
  • Demonstrate accountability and ownership with every initiative or project; site examples of sharing lessons learned and best practices.
  • Manage priorities appropriately, address unexpected/urgent internal and external requests, maintain balanced work load.

EDUCATION AND EXPERIENCE

  • BS or equivalent degree preferred in Construction Management, Engineering, Accounting, Finance, Real Estate or other related field
  • Must have experience/skills in construction Project Management (architecture, general contracting, construction estimation, scheduling, engineering, design/permitting process, bid development, contract and/or sub-contract management)
  • 1 year practical retail banking project management or construction experience in a project administration / coordination strongly preferred
  • Minimum 2 years’ experience in related field

KNOWLEDGE, SKILLS, AND ABILITIES

  • Ability to communicate effectively across multiple audiences (e.g., peer teams, management, business partners, clients)
  • Demonstrates ability to evaluate risks to the business
  • Time management and ability to multi task
  • Proven history of strong analytical technical and organization skills
  • Strong interpersonal skills and problem solving ability
  • Strong verbal/written communication and presentation skills
  • Proven record of excellent internal and external customer service
  • Self-motivated, dedicated, and goal-oriented.
  • Must work well under pressure in a deadline driven environment and be flexible to change with business priorities
  • Proficient skills in all office software systems including Microsoft Work, Excel, Project, Outlook, Power Point as well as Adobe Acrobat


JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at
https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.  

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com