Administrative Coordinator/Transactional Support in Raleigh, NC at JLL

Date Posted: 6/14/2018

Job Snapshot

Job Description

New Business/Existing Client Support:

  • Have direct contact with some client prospects & brokers for requests and updates. Take messages and provide assistance when the broker team is unavailable.
  • Develop and maintain target lists for new business development
  • Drafting requests for proposals, reports, and presentations
  • Reviewing lease documents and writing lease summaries/abstracts
  • Support the team in utilizing client relationship management software programs within JLL
  • Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed
  • Partner with research & marketing departments to develop and package information that is relevant to client needs
  • Coordinate with project management, research, accounting and lease administration teams on client needs
  • Assist and participate as needed for industry functions or client events

Brokerage Administration:

  • Coordinate and attend meetings – record, type, and distribute minutes as needed.
  • Create and maintain client activity lists over various reporting platforms
  • Act as gatekeeper for broker team as it pertains to phone calls and emails. Be able to take client calls and provide meaningful responses for question resolution.
  • Heavy calendar management for assigned brokerage team.
  • Provide support to the broker team in the utilization of technology applications
  • Lease documentation coordination for portfolios
  • Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.
  • Manage the process of information distribution, list updates and activity reporting.
  • Assist team with preparing and updating client specific reports


Transaction Support:

  • Gather and evaluate real estate market and property data. Complete surveys and business cases.
  • Work closely with brokers to communicate thoughtful viable solutions to complex client-driven requirements
  • Tour client & prospects as needed
  • Ability to transact small client assignments with local broker team's guidance and input

To be successful in this role candidate must have:

  • Strong interpersonal skills and ability to work collaboratively with the designated broker team
  • Client service mindset
  • Ability to multi-task, work successfully under pressure and deadlines
  • Ability to effectively manage time and workload by prioritizing broker team's client needs
  • Adaptability to work in a fast-paced environment, be a self-starter
  • Strong organizational skills
  • Ability to establish trust and credibility, be a team player

Minimum Requirements:

  • Bachelor’s degree
  • NC Real Estate License
  • 3+ years in a commercial real estate related support role
  • Project Management skills
  • Microsoft Office (Word, Excel, PowerPoint, Outlook, and InDesign)


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JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

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