Administrative Assistant - Brokerage in Chicago, IL at JLL

Date Posted: 8/6/2018

Job Snapshot

Job Description


  • Accountable for the following -
    • Prepare surveys, tour books, activity reports, and proposals using a variety of tools and technology
    • Manage deal flow/transaction information using propriety JLL software
    • Maintain and update broker bios and prospect lists
    • Process expenses, invoices, and check requests
    • Book travel
    • Update existing materials
    • Adhoc administrative requests
  • Coordinate the following –
    • Legal Docs (license, lien waivers, listing agreements, etc)
    • Messenger/Fed Ex
    • Guests
    • Meetings/catering
    • Notary (a plus)
  • Prompt and consistent attendance
  • Assist other teams, disciplines or business units
  • Contact internal and external resources for information
  • Assist and participate as needed for industry functions or client events
  • Point of contact for JLL tools (Box, CRM, etc) and external resources (CoStar, etc)
  • Proactive and organized to ensure that deadlines are met

Professional qualifications

  • Bachelor’s degree
  • Minimum 4 years in administrative role
  • Advanced Microsoft office product knowledge
  • Adobe Creative suite a plus
  • Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people/personalities
  • Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
  • Customer Focus – dedicated to meeting the expectations and requirements of the external and internal stakeholders, acts with customer in mind, establishes and maintains effective relationships with stakeholders, and gains their trust and respect
  • Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty


JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at  

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at