This site uses cookies. To find out more, see our Cookies Policy

Brokerage Assistant in San Francisco, CA at JLL

Date Posted: 3/17/2019

Job Snapshot

Job Description

Overall General Administrative Responsibilities:
  • Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices.
  • Perform administrative and office support functions and activities for multiple managers to include calendar management, meeting planning on and off-site, travel and expense management, filing and faxing.
  • Type, format and produce documents such as presentations, correspondence, standard reports in accordance with corporate governed standards and guidelines with an attention to detail.
  • Work closely with assigned brokers to leverage the deal process utilizing Dealio to enter all data and documents to create invoices. Prepare commission invoices and tracking transactions on Dealio
  • Participate in regular administrative and business unit meetings as requested to understand and facilitate client goals.
  • Provide support to broker team in various industry specific technology applications such as Dealio, CRM,  CoStar, and PeopleSoft.
  • Maintain and manage contact databases in CRM, Outlook and Excel. Update and maintain company database to track prospects, clients and deal information.
  • Coordinate meetings
  • Prepare and execute expense reports and statement reconciliations on a regular and timely basis.
  • Create and maintain filing system with efficient information retrieval system.
  • Perform various clerical duties including responding to/creating emails, photocopying, answering phones, arranging travel, mailing and faxing documents.
  • Produce documents such as reports, invoices, proposals, agreements, and PowerPoint presentations in a timely and accurate manner.
  • Review lease documents and writing lease summaries and abstracts, reviewing other materials as part of the due diligence process

Marketing/Deal and Business Development Related Responsibilities:

  • Produce tour books, often with a short lead time
  • Based on information provided, create maps, aerials, tour schedules, tour plans, profile sheets, matrixes and research to compile the tour books.
  • Coordinate/manage hard copy and email mailings and blasts using various databases.
  • Work with Marketing with creation of flyers of new listings and update flyers as needed.
  • Assist team with preparing and updating client-specific reports including Work In Progress reports
  • Assist and participate as needed for industry functions or client events.


  • Bachelor’s Degree or commensurate experience preferred
  • Workplace experience: Minimum of 2 years in administrative support role and real estate background is preferred.
  • Advanced Microsoft Office and Adobe Creative Suite knowledge (Excel, Word, PowerPoint, and Outlook, Photoshop, InDesign, Illustrator and Acrobat).
  • Experience with commission calculations preferred.


JLL Privacy Statement

When you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.

For additional details please see JLL's Global Privacy Statement or our career site pages for each country.

For employees in the United States, please view our Equal Opportunity and Information Security disclaimers here.